AIS provides access to a variety of information
systems, mainframe data files, and reporting databases
to MSU faculty and staff. Before allowing access to these systems
and data however,
the employing department of individual requesting access to the data and
the department responsible for the data must give AIS permission to
grant access to the individual.
The following subjects are presented in order:
This section describes the
procedures required to obtain
operator authorization to
access the AIS administered systems and the various applications
available through them.
 |
 | In order to access any of the
application systems administered by AIS, appropriate approvals from the
employing unit and from the application steward must be obtained. |
| Please
fill out the ARM and have it
signed by the Security Contact (or Unit Head) for your unit and
than mail the request to AIS Customer Help Center, Room 2
Administration Building. |
| If necessary, AIS will collect any
additional signatures necessary to process your request, like the
application steward's signature for the data you wish to access. |
| The request for system access must be
communicated to AIS using an
Access Request
Memorandum (ARM).
The Generic ARMs which can be used to request any type of access are
available as PDF
or Word.
There are also several custom ARMs developed to facilitate access to
specific systems, these are available at
ARMS Index. It is not necessary to use the customized form but may be more
efficient. |
| The
access request may be for a single
individual operator or for an entire unit. If access is granted for the
unit, future requests can be made directly to AIS without specific
authorization from the application steward for each request. These
direct requests must be communicated to AIS using an ARM and must be
signed by the individual within the unit who has been authorized by the
application steward to request this access for his/her unit.
|
| For
AIS Mainframe systems, an operator
sign-on (ACID), an AIS issued password and a SecurID card will be sent
(via campus mail) to each individual specified on the
request. These are required for an operator to use the AIS
mainframe.
For non-mainframe systems, a user ID and password (generally your MSU NetID and
password) will be required to access the system. You will be notified when
the access has been completed. |
| Clients
who have questions concerning
these process, or who wish to report a problem, should contact the AIS
Help and Support Center at 353-4420 extension 311. Back to Top |
|
|
| AIS Client
Based Computing (CBC) services provide tools, training, and
assistance for client offices that need direct access to administrative
data to write their own reporting programs or transfer copies of data
to department computer systems. |
| Access
to mainframe client based
computing facilities and tools is granted on a departmental basis. The
initial request should be addressed to the
Data
Administration section of AIS. |
| A
meeting will be arranged between the
requestor and appropriate AIS Staff. At this time, specific
requirements including files to be accessed and training materials will
be discussed. |
| File access must be approved in writing by the functional data steward. |
| The
request for access to a file should
be communicated to AIS using an
Access Request
Memorandum (ARM). The Data Administration Section will assist in
completion of this form. |
| Clients
who have questions concerning
these services, or who wish to report a problem, should contact the AIS
Help and Support Center at 353-4420 extension 311. Back
to Top |
| There exists public and legislative
concern and regulation about individual rights to personal privacy. Use
of computerized data processing has greatly increased the volume of
available personal data and has sensitized public awareness to the
privacy issue. The issue of individual privacy and the computer
therefore, can only be resolved by regulating the client. |
| Overall
responsibility for the security
of the AIS Department and all facilities located in the Department
rests with the Director of AIS, who prescribes the procedures by which
clients may gain access to the Department. Beyond the responsibilities
of the Director, the overall responsibility for security of data and
application software resides with the functional data base owner as
listed below: |
|
Databases
|
Functional Database Owner
|
Student Information System
|
Data Resource Administrator
|
Alumni/Development
|
University Development
|
University Business
|
Assistant Vice President for Finance
|
Budget
|
Office of Planning and Budgets
|
Academic Personnel
|
Provost
|
Non-Academic Personnel
|
Director of Human Resources
|
| No personal or sensitive information
will be extracted from automated files without the specific prior
written approval of the functional file owner. AIS cannot honor any
request for data or access to source programs without such prior
written approval. A copy of the release authorization request should be
sent to AIS by the requesting client. Release authorization is normally
granted on a one-time basis only for specific information or data.
Should the requestor require the information on a recurring basis, the
original request for the release of the data or information must
specifically identify the request as a recurring authorization
request. Please refer questions to the AIS Help and Support
Center at 353-4420 extension 311. |
| Data related to students is especially sensitive due to FERPA (Family
Educational Rights and Privacy Act). For information on FERPA and MSU's
Guidelines Governing Privacy and Release of Student Records, please refer to
the MSU
Registrar's Office web site. |
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to Top
|
